Potentially storage media is the source of security issues due to its small size and portability. It is difficult to track who uses them and in what way. It is not always clear what to do in case of damage: how to restore data and whether it is right to throw storage media away. In this article, we are speaking about the main issues with storage media and ways to minimize the risk of them.
Let’s remember the terms.
Information is data in printed, graphic, and other form. It can be saved on different storage media: from paper to digital ones.
Storage media is a material object designed for burning, storing or transmitting information. More often we save information on storage media that can be read with a computer – they are USB-flash-drives, memory cards, hard disks, CD, DVD disks, and others. These media can get old, damaged, lost, and so on.
So, information protection includes storage media protection against damage, theft, loss and copy.
What measures do minimize the risk of storage media threats?
Let’s consider the main problems and ways to solve them.
Issue: loss, theft. Storage media can be stolen or lost by employees as well as third parties.
Solution: to minimize the risk of storage media loss or theft, it is necessary:
It is also useful:
It is important to take measures not only to prevent loss or theft, but also protect in case a third party happens to get company’s storage media. Often 2 technologies of protection against unauthorized access to data are used:
Issue: copying of information. This problem relates to theft and loss. In case third parties get storage media or employees with different reasons try to make a copy, it is necessary to protect against copying.
Issues: damage. Storage media are damaged for a reason and without one. This process is hard to control. So, what can we do?
Solution: to prevent against damage, it is useful to know the peculiarities of different storage media. For example:
That is why, to minimize the risk of damage, it is necessary:
Back-ups will help to restore data in case of loss, theft, damage. It would be better if employees make a back-up when creating a new document. It is better to have more than one copy of a document and save these copies on different storage media. Then there will be less problems when restoring information.
Issue: getting rid of storage media. If storage media is damaged, don’t throw it away. There will be consequences. For example, somebody can extract memory chip out of USB-flash-drive and try to read information.
Solution: it is necessary to get rid of it properly.